Last updated – 3 June 2020
Investor Claim Partner Pty Ltd (“ICP”) has a commitment to respecting your privacy and believes that privacy is an important individual right.
This Policy relates to the collection, storage and use of personal information that is covered by the Privacy Act, being information or an opinion relating to an individual, which can be used to identify that individual. This Policy is not intended to cover information that is not covered by the Privacy Act.
ICP requires its employees to protect and preserve personal and other confidential information held by ICP and, in addition, are bound by any specific confidentiality undertakings made by ICP to its clients.
Collecting personal information
ICP generally collects personal information directly from you. For example, ICP may collect personal information about you when you deal with us over the telephone, send us correspondence or provide information in relation to a claim. This process may be via the ICP client portal through your request for our services via ICP’s website or when a representative of ICP meets with you. If you contact us, ICP may keep a record of that contact.
Generally, the type of information ICP collects and holds about clients, service providers and other business contacts will include your name, mailing and email addresses, telephone number, job title and organisation/employer name. This information is collected in order to provide clients with our services.
ICP does not collect sensitive personal information (such as information about your health, religion, or membership of a professional /trade association) unless it is reasonably necessary for the services ICP provides to you and you consent to the collection.
If you do not provide ICP with the information requested, ICP may not be able to provide you with our services.
ICP may also source information from a third party or source, such as from a publicly maintained record or from the public domain generally (e.g. internet or media). ICP will take reasonable steps where necessary to notify you when it collects your personal information from a third party or source.
Using and disclosing personal information
ICP collects, holds, discloses and uses your personal information to:
- provide our services and products to you;
- market our services and products to you (unless you have notified us that you do not wish to receive marketing material);
- keep you informed of developments that may be of interest to you and to notify you of events that ICP are holding;
- generally communicate with you;
- purchase from you;
- help us manage or improve our services;
- comply with legal obligations; and/or
- other purposes related to any of the above.
If you are a client or are employed by a client, ICP may disclose your personal information to:
- other companies or individuals who assist us in providing services or who perform functions on ICP’s behalf;
- solicitors, barristers or any other experts engaged to provide you with services; and/or
- anyone else to whom you authorise us to disclose it.
If ICP engages third parties to perform services for us, which involves the third party handling personal information that ICP holds, ICP prohibits the third party from using personal information about you, except for the specific purpose for which ICP supplies it.
ICP does not disclose any personal information it collects to third parties for the purpose of allowing them to directly market their products and services. ICP does not sell or trade personal information.
Disclosure of personal information outside Australia
ICP may disclose your personal information to overseas persons or entities if it is required for ICP to perform its services for you. The countries in which such overseas recipients are located will depend on the circumstances of the services ICP provides you.
ICP will take reasonable steps to ensure that any overseas persons or entities to whom any personal information is disclosed do not breach the relevant Australian Privacy Principles.
Accessing and correcting personal information ICP holds about you
You can contact ICP at any time to request access to your personal information or for your personal information to be corrected or updated. This information will be available for you to view and edit in your user profile when you log in to the ICP client portal.
Unless an exception applies, ICP will, upon request and within 28 days, provide you with access to the personal information ICP holds about you. ICP will provide you with access to your personal information in a manner requested by you (providing it is reasonable and practicable to do so).
If ICP is unable to provide you with access to the information, ICP will provide you with reasons and inform you of any exceptions relied upon under the Privacy Act (e.g. if your request is unreasonable or relates to legal proceedings including privilege or is otherwise unlawful). ICP will also provide you details of the process for making a complaint about the refusal to grant you access.
ICP will take appropriate steps to verify your identity (or verify that you act as a legal guardian or authorised agent of the individual concerned) before granting a request to access your personal information.
ICP will take reasonable steps to ensure that the personal information ICP collects about you is accurate, up-to-date, complete and relevant. Upon request, ICP will correct your information within 28 days of the request. ICP will take reasonable steps to notify any relevant third parties of the correction.
As with the use of personal and disclosure of personal information, ICP primarily collects and uses commercial information to provide services to its commercial clients. Types of commercial information includes (but is not limited to) contact information, investment trade data, related trading processes and policies. Specific commitments are made by ICP as part of its commercial agreements with clients.
Information storage and security
ICP takes all reasonable steps to ensure that your information is kept secure. Your information may be stored in hard copy documents and/or as electronic data in ICP’s software or systems. ICP maintains physical security over its premises and also maintains computer and network security.
Where ICP uses cloud data storage services, ICP only uses physically secure data storage services located in Australia.
ICP seeks to continually improve its security measures and related processes such as access control limits, authentication measures and access history logs for the better protection of its clients.
A cookie is a small data file that a website may write to your hard drive when you visit. A cookie file can contain information (such as a user ID) that the website can use to track the pages you have visited and your preferences. The only personal information a cookie can contain is information you personally supply. A cookie cannot read data from your hard disk or read cookie files created by other websites.
ICP complies with the Spam Act 2003 (Cth), which regulates the sending of emails and other commercial electronic messages.
Effect of the Policy
This Policy does not form a contract between an individual and ICP. This Policy may change to reflect ICP’s business and technology. Whenever you need to refer to this Policy you should refer to ICP’s website – www.icp.net.au– or contact us for the most up to date version.
Please note that ICP’s website may contain links to other websites. When a user has clicked on a link to another site, they leave the ICP site and are no longer protected by this Policy.
If you believe that ICP has breached a term of this Policy or the Australian Privacy Principles you may submit a written complaint to the Senior Officer by clicking here. You must include contact details for us to contact you regarding your complaint. Your complaint will be addressed in accordance with ICP’s Complaints Resolution Procedure, which is available to clients.
If you wish to gain access to your personal information, amend your personal information, have any query regarding the Policy or wish to obtain a hard copy of the Policy, please contact us directly via our contact form here.